6153 Regulation

 Diocesan Board of Education
Diocese of

Regulation 6153


Instructional Services - Field Trips

The Diocese of Belleville recognizes the importance and value of trips for educational field study and approves of these visits to places of cultural or educational significance to further enrich the lessons of the classroom. This policy permits principals to approve field trips during normal school hours on a single school day. However, if out-of-state field trips (over 100 miles), or any field trips to foreign countries are planned, these must have the ultimate approval of the Office of Education and local school board. The following regulations should be taken into consideration when any field trips are being planned:

  1. Adequate supervision by qualified adults, including one or more certificated employee of the school. For field trips other than interscholastic athletic field trips, the following supervision requirements should be maintained: for every ten students, there should be one adult.
  2. Complete the proper forms and Child Protection Training. These forms and training are as follows:
    • Application for volunteer service
    • Child Abuse and Neglect Tracking System (CANTS) form
    • Attendance at Initial Child Protection Training
    • Background check for those who have resided in Illinois less than 5 years.
  3. Supervision is both mental and physical. Be sure your attention is always on the young people you have been assigned to supervise. For this reason, no chaperone is allowed to bring other children with them regardless of age or relationship.
  4. Voluntary release forms completed by all adults and all parents/guardians of students taking any field trip of all claims against the Diocese and/or the school for injury, accident, illness or death occurring during, or by reason of the field trip.
  5. Permission in a written form from each student’s parent or legal guardian.
  6. Field trips should have an educational or programmatic purpose. Eighth grade “rite of passage” type of trips to amusement parks do not fall into this category of educational trips.
  7. Inclusion of a proper first aid kit and fire extinguisher.
  8. Proper insurance for students, personnel and equipment.
  9. A plan for financing the field trip that does not exclude any student member of a group because of lack of funds.

Finally, to insure the desired outcome of such field trips, teachers should prepare the students for the place that is to be visited and the things that are to be seen. A thorough discussion should be held regarding the purpose or purposes, as well as, the goal or goals of the trip. Additionally, an advance visit should be made to the site of the field trip by the teacher so that any and all unforeseen circumstances, situations, and/or events could be properly planned for; so that any difficulties would be minimized.

Bus transportation is the most desirable method to be utilized for any field trip and whenever possible, this mode of transportation should be provided. The use of private passenger vehicles is discouraged and should be avoided if at all possible.

If a private passenger vehicle must be used, then the following information must be supplied and this information must be certified by the driver in question (see form attached).

  1. The driver must be 21 years of age or older.
  2. The driver must have a valid, non-probationary driver's license and no physical disability that could in any way impair his/her ability to drive the vehicle safely.
  3. The vehicle must have a valid and current registration and valid and current license plates.
  4. The vehicle must be insured for the following minimum limits: $100,000 per person/$300,000 per occurrence.

A signed Driver Information Sheet on each vehicle used must be submitted to the principal prior to the field trip.

Each driver and/or chaperon should be given a copy of the approved itinerary including the route(s) to be followed and a summary of his/her responsibilities


  1. All school/program rules are in force, unless the administrator has explicitly stated otherwise.
  2. Volunteers/chaperones are to stay with their assigned groups.
  3. Supervision is both mental and physical. Be sure that your attention is always on the young people you have been assigned to supervise. For this reason, no chaperone is allowed to bring other children with them regardless of age or relationship.
  4. If your own child is on the trip, he or she must not be treated any differently than any other child.
  5. We hope you enjoy the outing, but we are grateful for your remembering that your first responsibility is student safety.

— Mary Angela Shaughnessy, SCN, J.D., Ph.D.


As a volunteer you have the right to:

  1. be welcomed as a valued member of the community;
  2. be assigned to a volunteer area where you feel comfortable and confident;
  3. the respect of our community;
  4. receive necessary information and orientation;
  5. have your questions answered clearly and promptly;
  6. make suggestions to the professional staff;
  7. volunteer as long as you and the administration agree.

As volunteer, you are responsible for:

  1. arriving on time and staying for the agreed upon time;
  2. notifying the appropriate persons if you age going to be absent or tardy;
  3. performing your tasks to the best of your ability;
  4. understanding that the administrator values your service, but not always be able to honor your preferences for days, times and places of service;
  5. keeping young people under your supervision safe and appropriately occupied;
  6. notifying your supervisor or the administration about unsafe conditions or issues causing you concern;
  7. supporting the teachings of the Catholic Church and living in accordance with those teachings;
  8. supporting the authority of teachers, staff and administrators;
  9. upholding school and/or program rules;
  10. keeping confidential information that you have gained during your volunteer service that is private to students and/or their families;
  11. promptly making known the confidences of young persons that involve issues of health, life and/or safety.

Approved:       April 6, 2010

Office of Education
Diocese of Belleville

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