5141.1 Policy

 Diocesan Board of Education
Diocese of

Policy 5141.1


School Health Policy and Use of Medication   

Principals are to communicate to parents and follow the Diocesan Office of Education Policies and Regulations on school health. These directives reflect recent State Board of Education guidelines. These include:

  • School Health Guidelines  
  • Recommendations and Guidelines for Medication Administration in Schools
  • Request for Administering Medications at School
  • Physician’s Statement
  • Log Sheet for the Administration of Medication to Students
  • Asthma Medication Ruling
  • Authorization for Self-Administration of Asthma Medicine
  • Letter to Parents

As a general principle, medications will not be given at school. An acutely ill student will be sent home.

Students convalescing from an acute illness should remain at home until the need for medication no longer exists. Students should not be allowed to have any drugs in their possession on the school grounds.

Special circumstances exist for a health problem that can be expected to be of a long duration. When such a condition exists, the following policy will be adhered to:


    To assure school attendance for students who must use medication in the treatment of chronic disabilities or illness.

    Any student, who is required to take oral medication during the regular school day must comply with school regulations. These regulations must include at least the following:
    1. Written orders from a physician detailing the name of drug, dosage, and time interval medication is to be taken.
    2. Written request and permission from the parent or guardian of the student that the school complies with the physician's orders.
    3. Medication must be brought to school in a container appropriately labeled by the pharmacy or physician.
    4. Every medication given must be recorded on a medication log which includes date, time, dosage and signature of person giving medication.
    5. Only the principal or designated person shall be allowed to supervise a student  taking prescription medication. At no time shall the principal or designated person administer medicine to a student with the exception of #6 below.
    6. The State of Illinois has approved a law that provides for the administration of undesignated epinephrine auto-injectors (undesignated = owned by the school) by a pupil, school nurse, and trained personnel.  The school nurse or other trained personnel can administer the undesignated epi-pens to students with plans or prescriptions on file or to any student the nurse or trained personnel believes in good faith is having an anaphylactic reaction.

      The school is required to permit the self-administration and self-carry of asthma medication or epinephrine auto-injectors as recommended in a written letter from  the students licensed physician. 

      State Law does not mandate that a school carry undesignated epinephrine auto-injectors or train school personnel.  State Law simply allows for it. 

      If undertaken, the Law stipulates designated personnel must submit to the school's administration proof of completion of a training curriculum to recognize and respond to anaphylaxis. 

      The State Law ensures the liability protections for staff.  The Law allows for (but does not mandate) quicker application of needed medicine and provides strong liability protections for school personnel that assist the student. 

      The use of intramuscular or intravenous medication must be cleared with the physician and administered by a registered nurse.


    1. All medications, including non-prescription drugs, given in school shall be prescribed by a licensed prescriber on an individual basis as determined by the student’s health status. This excludes standing orders. (Refer to page J 6-3 #3 in the Principal Handbook.) 
    2. No topical application of alcohol, peroxide, calamine lotion, or any other  medication will be used.
    3. If injury occurs, the school will use soap and water and inform the parent if the child needs further treatment or needs to be sent home.
    4. If a child needs medication, the parent will be called and he/she assumes the responsibility to bring the student's medication or take the student home.


    1. Opportunities must be provided for communication with the student, parent and physician regarding the efficiency of the medication administered during school hours.
    2. Observe, evaluate and report to student's parent, the student's health status and reaction at school to the medication(s) that has been prescribed by the physician. It is the parent's responsibility to inform the physician of any complications.
    3. Report to the parents those factors in the school that might seriously impede the student's recovery.


    1. All students must be in compliance with Illinois State Law Regulations concerning immunizations. (Religious exceptions are not allowed)
    2. If any child is not in compliance by October 15 of the current school year, the child will not be allowed to attend school or any school functions until the child has proper immunizations.
    3. Immunizations are provided by City or County Health Department if the parent desires.


    1. All students entering either kindergarten or first grade and those entering sixth grade must have on file by October 15 of the current year a completed written health exam by a physician. School may require pre-K students to have an exam.
    2. Any student not in compliance with the health exam will be asked to remain at home until this exam is taken care of.
    3. All children enrolling in Kindergarten, and any student enrolling for the first time in an Illinois school, are required to have an eye exam by October 15.
    4. Dental exams should also be on file. All students in Kindergarten, Grade 2 and Grade 6 are required to have an oral health examination. Proof of an examination must be presented to the school by May 15 of the school year.
    5. It is the parent's responsibility to inform the school of any physical abnormalities, such as birth defects, allergies, epilepsy, diabetes, etc.

Approved:May 12, 2015

The Most Reverend Edward K. Braxton
Bishop of Belleville

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